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Privacy Policy

Privacy Policy

This Privacy Policy describes the way in which vid.E (UK) Ltd. deals with the information and data you provide to us. By accepting this Privacy Policy you agree that you understand and accept the use of your personal information as set out in this policy. If you do not agree with the terms of this Privacy Policy please do not use the Website or otherwise provide us with your personal information.

WHO ARE WE?

References in this Privacy Policy to ‘VID.E (UK) LTD.’, “we”, “us” or “our” relate to a private company registered in the UK.

CONTACTING US

If you have any concerns or would like more detail about how we process your Personal Data, you can contact us on the Contact Us section of our website. We also have a Data Protection Officer who can be reached at info@values-exchange.com.  

WHAT WE COLLECT

The information and data about you which we may collect, use and process includes the following:

  • Information that you provide to us by filling in forms on the Website
  • Records of correspondence and comments on the Website
  • Your responses to Values Exchange surveys, used for educational purposes

PARTICIPANT DATA

The specific personal data we collect are limited to that provided to us by Keele University: first name, last name and email address. You may also voluntarily provide us with your ethnicity, gender, year of birth and level of study at the University.

If you wish you can enter a pseudonym and/or a false email address. You can also elect to be anonymous. We encourage Values Exchange users to attach their names to their views – but this is entirely voluntary.

HOW WE USE COOKIES

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added, and the cookie helps analyse results of our educational surveys.

We use traffic log cookies to identify which pages are being used. We use this information for statistical analysis purposes only, and then the data is removed from the system.

A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

WHAT DO WE DO WITH YOUR PERSONAL DATA?

We use your personal data for educational purposes and for communicating with you if necessary, and for complying with any legal, regulatory or contractual obligations we have.

CONTROLLING YOUR PERSONAL DATA

The law states that we can only process your Personal Data when there is a genuine reason to do so and it must be one of the following:

  • To fulfil any contract that we have with you
  • We have a legal obligation
  • Where you have consented to the processing
  • When it is in our legitimate interest
  • When it is in the public interest
  • When it is in your vital interests

In our case the legitimate interest is your consent. 

HOW YOU CAN ACCESS OR CORRECT YOUR INFORMATION

You can change your registration details at any time by signing in and editing your profile.

WHY WE PROCESS YOUR PERSONAL DATA

If you choose not to provide your Personal Data it may prevent us from meeting legal obligations, fulfilling a contract, or performing services required to run your account.  Not providing your Personal Data may mean we are unable to provide you with our educational services. 

SECURITY

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure your personal data.

YOUR RIGHTS OVER YOUR PERSONAL DATA

We will assist you if you choose to exercise any of your rights over your Personal Data, including:

  • Withdrawing your previously granted consent; however, this will not invalidate any previously consented processing
  • Lodging a complaint with any relevant Data Protection Authority
  • Access to your Personal Data that we hold or process
  • Correction of any Personal Data that is incorrect or out of date
  • Erasure of any Personal Data that we process
  • Restrict processing of your Personal Data in certain circumstances
  • Asking us to provide you or another company you nominate with certain aspects of your Personal Data, often referred to as ‘the right to portability’
  • The ability to object to any processing data where we are doing it for our legitimate interests
  • The ability to contest a decision made entirely by automated processing, to express your point of view and to request that a human review the decision

For more information on these rights you can contact us using our Contact Us information.

SHARING YOUR PERSONAL DATA

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. 

STORING AND RETAINING YOUR PERSONAL DATA

We are committed to protecting the security of your personal data, which is held in secure data centres in the United Kingdom in accordance with current legislative requirements, industry standards and technology. 

We will keep the personal data you have provided for as long as we have a relationship with you; once that relationship has ended we will retain it in accordance with this Policy only for as long as we reasonably require it to comply with internal policies and any legal or regulatory obligations.  It will then be deleted and / or destroyed.  

UPDATES TO THIS PRIVACY POLICY

We may update this policy from time to time, so please review it frequently.

If any material changes are made to this Privacy Policy we will use reasonable endeavours to inform you in advance by email, notice on the Website or other agreed communications channels.  We will communicate the changes to you in advance, giving an appropriate amount of time for you to consider and understand the changes before they become effective.

We will not enforce material changes to the Privacy Policy without your express consent.  If you decline to accept the changes to the Privacy Policy, or otherwise do not accept the changes within the time period, we may not be able to continue to provide some our educational services.